Submit an event to the calendar

The College events website is the main portal for locating information about events at Imperial. Event details taken from the events website may also feature in Reporter and in the monthly events e-Bulletin.
In the first instance, it is advisable to upload events to your specific Departmental, Divisional or Faculty events feeds. Once these are uploaded, they can be easily pulled through to other feeds across the College, including the main What's On pages. 
Once these are online, if you would like them pulled through to specific pages, either contact your local web officer for other Departmental feeds or contact the central events team at with the link to the live event page.
Information you will need for the events page:
  • Event title (max 100 characters, including spaces)
  • Short summary (max 150 characters, including spaces)
  • A photograph of the speaker, or image relevant to the event. Check the Asset library.
  • Event date
  • Event time
  • Event location
  • Event type
  • Relevant Faculty
  • If registration is required and how to register
  • If a ticket is required and how to purchase one
  • A named contact and email address.

Supplementary information that is useful to help promote and publicise the event further:

  • Speaker(s) name and their institution
  • Abstract of the event (for content box)
  • Biography of the speaker (for content box)
  • Name and institution of the chair - if applicable
  • Name and institution of the Vote of Thanks - if applicable
  • Any catering details, time, locations and reception type
  • If tickets are to be purchased or booked in advance via an external website (e.g. Eventbrite), be sure to include the link and information about what ticket types to register for and what the costs of tickets are in the content box provided.

The events team requires at least five working days to upload event information. Events will only be pulled through to the main feed where full event details are provided and where the event meets criteria set out for Imperial's public events listing.