NEW: Application guidance for an INCOMING Exchange Student (and their HOME University/College) whose proposed start date is on or after 28 September 2019 can be found here.

The further information and guidance provided on this webpage is for the use of universities (who have official student exchange agreements with Imperial College London) and their students.

Orientation information for NEW Exchange Students commencing at the BEGINNING of the 2019-20 academic year can be found here .

Orientation information for NEW Exchange Students commencing DURING the 2019-20 academic year can be found here (from 5 October 2019).

A list of official student exchange agreements can be found here.

Queries concerning the information held on this page can be directed to Mr Adrian Hawksworth, Assistant Registrar (Placements)

Information for Student Exchange Partner Universities

Study Plans

Imperial College offers teaching based on degree programmes.

Degree programmes are comprised of "modules". The modules are listed by year of study in the syllabus/curriculum. "Modules" are sometimes referred to as "courses" or "units".

A prospective exchange student must submit a proposal for a study plan within their formal on-line study application.

The study plan must list all the modules (including any projects) which the student has been advised by their home university to request, plus any "independent" (i.e. non-curriculum) project work.

A study plan, as proposed by a prospective exchange student should normally be for a full academic year (unless the student exchange agreement explicity states otherwise, or the student's home university has obtained the approved of the host academic department).

Imperial College DOES NOT normally allow study plans which require contributions of formal teaching from more than one academic department and/or from both the undergraduate syllabus/curriculum (BEng/MEng/BSc/MSci) and postgraduate syllabus/curriculum (MSc/MRes) unless the student exchange agreement explicity states otherwise or it is agreed to by the admitting academic department.

Most masters level students nominated to study at Imperial College as an exchange student will undertake a study plan based on attendance as an undergraduate student (from the undergraduate syllabus/curriculum : Year 4 of the MEng/MSci) 

Ordinarily, the admitting academic department will expect to view a proposed study plan (from the student, within their formal on-line study application) which is based on modules ordinarily available to students of the admitting department (and ordinarily "undergraduate", unless the student exchange agreement is explicity "postgraduate").

By "ordinarily available" this normally includes limited access to undergraduate modules taught by our Business School and undergraduate modules taught by the Centre for Languages, Culture and Communication.

For Erasmus exchange students the "study plan" will be in the form of the standard "learning agreement for studies"

Extended guidance is provided to prospective undergraduate applicants here and to prospective postgraduate applicants here.

Undergraduate Course Catalogues (Curriculum/Syllabus)

Unfortunately, Imperial College does not publish a single course catalogue (curriculum).

Therefore, normally the course catalogues (undergraduate curriculum/syllabus) and other relevant information required by a prospective exchange student can be obtained from the exchange programme co-ordinator for the department to which a prospective exchange student is seeking admission. Information is normally either web-based or a pdf, and should ordinarily refer to the ECTS credit which is applicable. 

See the subsequent item on this page for list of exchange programme co-ordinators.

If you do not receive a response from the exchange co-ordinator within 7 days (i.e. please be patient) you should contact who will be happy to chase on your behalf.

However, here is a list of additional undergraduate curriculum contacts, in addition to the relevant exchange co-ordinator (see next item) for the departments concerned. You might wish to copy your email to them also:

Faculty of Engineering

  • Department of Aeronautics: (Undergraduate Office)
  • Department of Bioengineering: Maddi O'Brien (Undergraduate Office)
  • Department of Chemical Engineering: Margaret Gee (Undergraduate Office)
  • Department of Civil and Environmental Engineering: Tina Mikellides (Undergraduate Office)
  • Department of Computing: Ritu Saha (Undergraduate Office)
  • Department of Earth Science and Engineering: Gill Davies (Undergraduate Administrator)
  • Department of Electrical and Electronic Engineering: Emma Rainbow (Undergraduate Office)
  • Department of Materials: Please address questions to Harpreet Rajbans (Undergraduate Teaching Office)
  • Department of Mechanical Engineering:  Hannah Hunter (Undergraduate Office)

Faculty of Natural Sciences

Extended guidance is provided to prospective undergraduate applicants here and to prospective postgraduate applicants here.

ECTS credit arrangements

An exchange student is expected to be in full-time attendance at Imperial College (i.e. pursuing their study plan on a full-time basis).

The normal expectation is that an exchange student admitted to Imperial College will undertake a full student workload (60 ECTS for a full academic year or pro-rata for shorter periods).

ECTS credit will only be allocated by Imperial College for a successfully completed "element" of an exchange student’s study plan (learning agreement) where that "element" forms part of the College's curriculum (i.e. a "module"; "course", "unit"). By "successful", this means achieving a mark of 40% or above. 

However, partner universities should note that in the case of project work any academic work which is undertaken by the student is only formally assessed by Imperial College if the "project" forms a module/course of the relevant curricula. Otherwise, the exchange student’s home university is responsible for allocating ECTS credit for a non-curriculum (independent) "project", and normally for assessing/examining it too. In such circumstances the supervisor at Imperial College may be willing to contribute to some extent to this assessment/examining process led by the home university, but they should be advised beforehand and their agreement obtained.

Grading Scheme for Incoming Exchange Students

When a study plan (learning agreement) requires an exchange student to undertake formal assessments it is by one or more of the following methods: examination, coursework, project.

Imperial College’s honours classification of its degrees is according to the following range of marks:

  • First class Honours 70 - 100
  • Second class Honours (upper division) 60 - 69.9
  • Second class Honours (lower division) 50 - 59.9
  • Third class Honours 40 – 49.9

The "pass" mark is 40. A mark below 40 is a "fail"

ECTS is only awarded for a pass.

Further guidance can be obtained from the exchange programme co-ordinator for the department to which a prospective exchange student is admitted. See subsequent Item for list of exchange programme co-ordinators.

Academic Recognition & Credit Transfer & Transcript producton

Academic Recognition

It is the responsibility of your home university/college to consider whether a study period (plan) at Imperial can be recognised as part of your home degree programme.

Credit Transfer

An exchange student’s home university is responsible for transferring any academic credit from Imperial College which might result from a study plan (learning agreement).

The exchange programme co-ordinator for the host academic department can be contacted if assistance is required in interpretating marks/grades.


Transcript Production

For students who undertake formal assessments/examinations, an official transcript will be issued approximately 5-8 weeks after the assessment period has formally concluded.

Two copies of the transcript will be posted to the home university, with a request that one copy is passed on to the student. The assessment period is normally concluded with the relevant Examiner’s meeting (and these normally take place in early July for undergraduate level study and in September for postgraduate level study). Undergraduate transcripts are normally mailed to partner univeristies during August.

For Erasmus students: the transcript will supercede any information which the College may or may not include in the "after" section of the learning agreement. Therefore, the "after" section of the learning agreement should not be completed by Imperial College until after the transcript has been produced by Imperial College.

Partner universities should note that an exchange student is able to view results of assessments (on their personalised on-line account: currently Student e-Service) prior to a transcript being issued.

See subsequent Item for list of exchange programme co-ordinators.

Departmental Exchange Programme Co-ordinators




Student Exchange Co-ordinator




South Kensington

Dr Siti Ros Shamsuddin (Year Abroad)

Dr Errikos Levis (Projects)



South Kensington

Dr Firat Guder 

(however, first contact the Bioengineering Dept Student Office)


Chemical Engineering

South Kensington

Dr Andreas Kogelbauer


Civil and Environmental Engineering

South Kensington

Dr Christian Onof



South Kensington

Dr Sergio Maffeis


Earth Science and Engineering

South Kensington

Dr Sam Krevor


Electrical and Electronic Engineering

South Kensington

Prof Alessandro Astolfi



South Kensington

Dr Mark Wenman (however, first contact the Student Office)


Mechanical Engineering

South Kensington

Dr Nicolas Cinosi

Natural Sciences


South Kensington

Dr Silvia Diez-Gonzalez

Natural Sciences

Life Sciences

South Kensington & Silwood Park

Dr David Hartley (Biology)

South Kensington

Dr David Hartley (Biochemistry)

Natural Sciences


South Kensington

Dr Robert Nurnberg

Dr Sheehan Olver (MIT Exchange Link)

Natural Sciences


South Kensington

Professor Gavin Davies

copy to:

Business School


South Kensington

Dr Sarah Wilsey



South Kensington

Faculty Education Office




How to apply as an exchange student

 Guidance and further information for prospective exchange applicants, including the link to our on-line study application website can be found at:

Please note that master level students would ordinarily apply as an undergraduate to Imperial College London. Please consult individual student exchange arrangements.

Key contacts and information points for exchanges

Erasmus+ Key Action 1 Co-ordinator: Adrian Hawksworth, Assistant Registrar (Placements)

  • Incoming Students: the Erasmus Key Action 1 Co-ordinator. Nominations to the Erasmus Key Action 1 Co-ordinator
  • Outgoing Students: the relevant departmental exchange programme co-ordinator
  • Staff Mobility: the Erasmus Key Action 1 Co-ordinator
  • Bi-lateral exchange agreements (all curriculum-based student exchange; Erasmus staff teaching exchange)
  • Erasmus Charter for Higher Education

Information Points for Students

Specific information points

Erasmus+ Key Action 2 & 3: contact the International Relations Office